Coronavirus Update

Update as at 9 am Tuesday 28 April 2020 (updated frequently)…

Covid-19 Update from our CEO
COVID-19, our nasty little friend who wasn’t invited to the formal.


The effect of this bug is unprecedented and has been devastating to much of the events industry, however the Formal sector is luckier than most.

Bookmark this page and check here for updates on whether (and in what way) the changing landscape will affect your Formal plans for 2020.

If you have a formal booked with Prom Night Events, you’re luckier than most others. We’re the only events team in the industry with the following resources…

  • We’re well connected with State and Federal Government advisers and receive up-to-the-minute data with which to make or change plans.
  • We’re supported by the latest Targeted Risk Matrix systems and have the highest rating for Health & Safety, Security and Harm Minimisation protocols.
  • We’re in constant discussions with all Major Internationally-Branded Hotel Chains and Venues at upper-management levels to continually align our protocols with theirs in terms of how the events will be managed on the ground.
  • We have the only school formal access to “TikCover” ticket cost assurance systems for securing ticket refunds in the event of a disaster causing cancellation or the inability to attend events.

Current Targeted Risk Assessment

Risk Matrix – University of Sydney & Australian Network on Disability (2018)

Current Formal Booking Status

If your Formal is booked for end of term 3 (September) or Post-HSC (November / December), all events are currently “status-quo” business as usual, no changes for the time being. Continue with plans as normal.

Questions you may be asking…

Should I Book my Formal? If you haven’t already, yes booking now is a good idea because there’s going to be a rush on venues later when this crisis is over. You can always postpone, cancel or evoke other options later if things take a downward turn.

If I book now will I get my deposit back if I need to cancel later? From March 23rd we are taking all new bookings DEPOSIT FREE. You have nothing to lose.

What if I’ve booked my Formal with someone else and I can’t get my booking deposit back for a cancellation? No problem! If you want to shift your Formal to Prom Night Events, we’ll reimburse you the booking deposit you paid to the other guys. We’ll then conduct your Formal without any deposit.

If I have my Formal booked with Prom Night Events, what happens with the government restrictions for 100 heads or more? We have a really innovative team working alongside our partner venues and suppliers during this crisis. That team has come up with several clever ways to let the Formal go ahead without the attendance restrictions being a problem. Nobody else has this in place right now.

Is it safe to conduct a Formal right now? We’ve always been at the very forefront of Workplace Health & Safety and have always been well-known for the highest Security and Safety levels ever devised for the industry. Under the current circumstances, with the additional COVID-19 protocols we’ve put in place, we’re in the second-lowest risk category that exists. We’re certainly in the lowest risk category compared to any of our competitors.

What if things change rapidly? We can too! It’s what we’ve been doing for over 30 years. We’re the best at this event sector because we’ve survived every challenge from recession to GFC, from terror alerts to changes to legislation. The whole industry looks to Prom Night Events to take the lead and overcome all obstacles.

If you have other questions needing answers directly, use this form and we’ll get back to you quickly…