Q: As the Signatory, what criteria do I have to meet to be eligible to take on this role?

A: The answer to this question depends on whether the event will be held for students of a government or non-government school, and whether that school is supporting the event.

If the school is NOT supporting the event, then it’s easy. You’d be the signatory on your own.

If the school is a government school, it is not a “legal entity”, but part of a larger entity – (the state Government). The state Government probably isn’t going to sign the Booking Agreement so we need an individual to be the Signatory to take on that responsibility. That would be you, and the responsibilities will be yours alone.

If the school is a non-government school, it may be operated by a board or a management team. This entity may be the Signatory to the Booking Agreement. However, the Booking Agreement must be signed by a person with the authority to do so. That would be you, however you’d also be representing the school to share the responsibility with you.

If you are an “individual” Signatory, you must:

1/ Be a School Official (Principal, Deputy Principal, Year Advisor, Head of House, Teacher, Bursar or Financial Controller, Administrative Employee); OR be a Non-School Official (Parent, Grandparent, Legal Guardian or Family Member) over the age of 35 years;

2/ Provide photographic identification that proves your identity and date of birth (on request); and

3/ Not be subject to any other legal impediment, which may prevent you from being a party to a contract.

If you are an authorised person on behalf of a legal entity (like a non-government school or a business / company), you must:

1/ Provide us with current proof of registration of the entity (if requested);

2/ (If you are not a director), provide us with proof of your authority to bind the entity (if requested);

3/ Provide us with a director’s guarantee, (if requested).

Q: As the Signatory, do I have to attend the event, and if I do, what role will I need to play on the night?

A: No! You don’t need to attend. If you wish to attend, you will have no responsibilities on the night at all.

Q: As the Signatory, what liability would I have in the case of any damage to the venue, property or personal injury to anyone attending?

A: None whatsoever!

Q: As the Signatory, what duty of care do I have in respect of the safety of guests attending the event?

A: None whatsoever!

Q: As the Signatory, what liability do I accept in respect of money and ticket sales?

A: The answer to this question is important, as this is where the Signatory’s principal responsibilities rest.

As the Signatory, you agree to accept responsibility for achieving the minimum guaranteed ticket sales. This means that if, for example, your Booking Agreement states a minimum guarantee of 100 tickets to be sold by a given date, and only 90 tickets are sold by that date, as the Signatory, you must pay for the shortfall of 10 tickets.

OUR first job from the start is to help you choose a venue for the event that requires a guaranteed minimum that your group should easily meet. We then provide you with on-line resources that make the process of selling tickets very easy. However, we can’t sell the tickets for you, so you must remain on top of this part of the process leading up to the event. We’ll help you monitor ticket sales throughout the year and try to spot these shortfalls well before they become a problem.

If, at any time, it becomes clear to us that there will be a shortfall in ticket sales, we can help by re-organising some of the inclusions in your package to eliminate some of the cost and get the event over the line without any expense to you if possible. We have several “circuit-breaker” mechanisms that we can call on to help if there’s a shortfall. This is all designed to keep you from having to pay any shortfall, however there are no guarantees that what we can help with will do the job. There remains a risk that you’d still need to cover some costs.

Q: As the Signatory, what other responsibilities will I have?

A: From the time the booking is confirmed, we will work with you about any other matters that need your input, including, for example, signing paperwork and making choices about certain inclusions (colours, menu items, music etc). If you are working with a student or parent committee, we can include them in those discussions to take pressure off you.

Note! – Before you fill out and submit the signatory application form, you are invited to ask as many questions as you like. We want you to be well informed and totally comfortable about your responsibilities as a Signatory and to seek further advice if necessary. Please remember that once you sign the Booking Agreement you will be contractually bound by the Terms and Conditions so please ask us to explain things if there’s any part of this process that you don’t fully understand.